BOOK # ____________
This handbook is prepared to provide inmates of the Saline County Jail with the guidelines of the day-to-day operation and services of this facility. Inmates should familiarize themselves with this handbook as part of the orientation process, and they are required to abide by it contents at all times.
Management Principles 4
Inmate’s Responsibilities 4
General Rules 6
I. Housing Rules 8
II. Personal Property 11
III. Clothing, Linen and Laundry 13
IV. Health Care Services 14
V. Inmate Medical Co-Payment 16
VI. Correspondence 16
VII. Inmate Money Accounts 21
VIII. Commissary 21
IX. Food Service 22
X. Religious Programming / Religious Visits 22
XI. Visitation 23
XII. Special Visits 25
XIII. Legal Services / Attorney Visits 26
XIV. Telephones 27
XV. Television 28
XVI. Inmate Programs 29
XVII. Inmate Work Program 30
XVIII. Library 30
XIX. Inmate Request to Staff Member Form 31
XX. Contraband 31
XXI. Inmate Rules and Regulations and Disciplinary Process 33
XXII. Inmate Grievance Procedure 39
XXIII. Court Appearances and Transportation Outside the Jail 40
XXIV. Emergency Procedure 41
This Inmate Handbook is the property of the Saline County Jail and must be returned upon the inmate’s release. It is to be turned into the booking officer. Destruction of the Handbook is a Major Rule Violation. Destruction of this Handbook will result in a $5.00 debit in your Inmate cash account.
The following rules state what is expected of you and what jail officials can do for you while you are incarcerated at the Saline County Jail. You will be required to read these rules. If you cannot understand them or cannot read them, ask the Corrections Officer to read them to you.
Your signature will indicate that you have read and understand these rules. These rules are intended to ensure your safe custody, decent living conditions and fair treatment.
This jail is managed and controlled by the Sheriff and his Staff. The Sheriff and his staff are required by law to maintain security, order, decent living conditions, and fair treatment for all inmates. No inmate has the right to assign work to you or have control or supervision over you. You are required to abide by these rules at all times. Only the Supervisory Staff of the Saline County Jail may grant exceptions to the rules and regulations.
Management Principles and Responsibilities
We will respond to your basic needs for safety, food, physical activity, medical care, and reasonable living conditions. We will provide you with reasonable opportunities to maintain contact with your significant others, as well as attorneys and religious representatives via telephone, mail, and visitation.
We expect you to behave in a rational and respectful manner, and you will be treated accordingly. The staff will be addressed as Mr., Ms. (and the surname) or Deputy _______. However, behavior that violates facility rules and regulations and/or is disruptive to staff and other inmates can have severe consequences. These consequences may result in restricting your rights and privileges, and/or restriction to your cell, or confinement to disciplinary detention for up to 23 hours a day.
As a staff, we will spend more time “in jail” than you will. Therefore, we are committed to maintaining a working environment that is clean, sanitary, orderly, and safe for all concerned. Your cooperation is expected.
You have the responsibility to:
Learn the rules and abide by them and to maintain your Inmate Handbook in good condition,
Maintain sanitary conditions, to include cleaning and laundry schedules, and to keep your person and living area neat and clean,
Request assistance for your care as you need it,
Inform visitors of your housing unit visitation schedule, conduct yourself properly during visits, and to not violate facility rules or local, state, or federal laws through your correspondence and visits,
Present, honestly and fairly, any problems, grievances or questions to the Administration,
Take advantage of programs and activities which may help you live a successful and law-abiding life within the facility and the community,
Use library and program resources as the procedures and schedules provide and to respect the rights of other inmate to use the materials,
Refrain from the use of tobacco products. This facility is a tobacco-free building. Possession of matches or tobacco products will subject you to disciplinary procedures and possible criminal charges,
Notify a Corrections Officer of any broken items in the living quarters such as bent sprinkler heads, faucets, chairs, tables, windows, doors, etc,
Keep floor surfaces free of spills and clear of obstructions,
Do not loiter on the mezzanine level of the housing pods or climb or slide on rails, sit on steps or anything else, or disciplinary actions will be taken
Move promptly in an orderly fashion during fire drills and to follow the directives of staff members, failure to do so may result in disciplinary action,
Summon a Corrections Officer or other staff member whenever you feel threatened or unsafe,
Do not flush inappropriate items down the toilet. Doing so will result in disciplinary action.
Upon admission to this jail, you will be asked to cooperate with the Booking Officer. There will be certain personal information that must be obtained from each person entering this jail facility for the purpose of maintaining required records. All monies and personal property of newly admitted inmates will be appropriately cared for; monies will be placed into the Saline County Inmate Account. All personal property will be sealed and stored for safekeeping. Once property is sealed it will not be opened again until time of book out. Each new inmate will receive jail clothing and bedding and will be searched at the time of admission. After the booking procedure is completed, the booking officer will explain the bonding procedures and when the inmate can expect to go to court on the charge he/she has been arrested for. Each inmate will be assigned to a cell area of the jail upon admission. The area of assignment will depend upon the inmates’ classification, charge, the circumstances surrounding the arrest, the inmate’s attitude and behavior while being processed at the jail. Each newly admitted inmate will be afforded an opportunity to make collect phone calls upon completion of the booking process provided he/she has complied with the procedure and is physically able to carry on a reasonable conversation while using the telephone.
Release of Inmates
Upon release, it will be necessary for you to comply with the releasing procedures of this jail.
All personal property will be returned, and a check in the amount of the balance of monies will be issued to all inmates upon release from this jail. If there are any special instructions as to court appearances, etc., the releasing officer will inform the inmate upon release. It is the responsibility of the inmate to advise the releasing officer if he or she disagrees with the property inventory, or the money received appears not to be correct. All jail property will be collected by the Corrections Officer at the time of the inmates’ release. All personal property left by an inmate after being released will be disposed of after 60 days. Your cash account may be debited for damage to jail property upon release.
It is important that you keep yourself clean. You are required to shower as soon as you come into the jail and daily while you are in jail. Shower facilities will be provided to you on a daily basis. Nail Clippers will be provided on Tuesdays by the Medical Staff
A jail barber will be available at inmates’ expense and the barbers’ schedule.
The Corrections Officers may require an inmate to shower whenever it is deemed conducive to the health of the inmate or the sanitary welfare of the jail. This also applies to the trimming of the hair and beard. All cells will be kept clean by the inmates assigned to that cell. All other areas in the cellblocks will be cleaned by the inmates living in that area. The cells will be inspected daily and any work assigned to you will be completed.
Care of Living Quarters
1. All inmates assigned to the jail are required to keep the facility clean and sanitary. Each inmate is responsible for keeping the Housing Unit clean (swept and mopped daily), and beds are to be made each morning. Housing units will be cleaned daily from 7:00 am to 9:00 am. Dayroom telephones and TV’s will not be turned on until 9:00 am and only when all individual cell/rooms and the dayrooms are clean.
2. Trash, paper, or other debris will not be thrown on the floor or flushed down the toilet. All debris will be placed in trash containers provided for proper disposal.
3. All bedding will remain on the bunks; issued clothing not being worn will be stored in the bunk area.
4. Smoking by inmates is prohibited.
5. Books, papers and other personal or county property will not be allowed to accumulate in the Housing Units.
6. Housing Units shall remain free from any item taped, hung, or stuck on the walls, bars, doors, windows, or furniture. (Any such items are considered to be contraband and will be disposed of by corrections officers.)
7. Writing on or defacing walls, doors, furniture or facility property will not be permitted. And violators will be prosecuted.
8. Housing Unit searches or “shakedowns” for hygiene and safety purposes will be conducted and will include your living area, your property and person.
9. Headcounts will be conducted at each shift change or when authorized. Inmates will return to their cells or bunks as directed by the Officer prior to each shift change and each meal service.
10. Housing Units will be locked down each night by 11:30 pm.
will not be placed so as to block any locking device, obstruct the view of the
12. All vents and light fixtures in the Housing Units will remain uncovered to ensure the proper air and lighting throughout the areas.
13. Inmates are required to shower daily.
14. Inappropriate contact with other inmates is prohibited.
15. Inmates will not be allowed to stand or loiter on the second level of any Housing Unit.
16. Inmates shall be in a t-shirt and gym shorts at a minimum whenever they are off of their bunk. They will be completely dressed anytime they exit the cell, including the security vestibule or when requested by a corrections officer to be dressed.
17. Shoes will be worn in the recreational yard and anytime you are transported outside of the facility. (Court, appointments, etc.)
18. When inmates are out of their Housing Units, they will not approach or speak to any outside personnel.
19. Lights are turned on at
20. Daily wake-up will be at
will be allowed access to the exercise area on a scheduled basis as posted in
the dayrooms or announced by the
and TV’s are turned on at
daily, subject to the completion of Housing Unit and area cleaning and
inspection. Telephones and TV’s will be
turned off during mealtimes, shift changes,
and during inmate counts and
23. Televisions will be turned off at 11:00 pm unless prior approval has been given for special events.
24. All meal trays will be stacked appropriately. All cups will be placed in the storage container and the sporks will be placed in the white plastic cup.
25. Loud, profane, abusive or boisterous language or disorderly/disruptive behavior will not be allowed.
26. Telephone usage will be limited to 20 minutes at any one time, then another inmate will be given a turn. Phones are turned off at 10:00 pm.
27. Inmates will not be allowed in any Housing Unit or cell/bunk other than their own.
28. The Corrections Officer will control television use. Corrections Staff will change TV channels at the top of the hour.
29. Lockdown. A “lockdown” means you must immediately go inside your cell or to your bunk and shut, or allow an officer to shut your door. You are to lock down quickly and in an orderly manner at any time you are so ordered. This includes during regular population counts and at nightly lockdown. Refusal or a delay in compliance may result in disciplinary action.
All cell doors will be opened 5 minutes at the top of each
hour at the inmates request. The cell
doors will remain closed for the remaining time. No exceptions will be made. Make sure you have all items needed from your
cell for mealtimes.
31. Movement within the Hallways:
Yellow Lines; All inmates moving within the hallways of the jail facility will be required to walk between the wall and the Yellow Lines painted on the floor.
Blue Lines: All inmates moving within the jail facility will be required to walk between the wall and the Yellow Lines except to report to the following areas Nurses Office, Visitation, Classroom, Attorney’s Quarters and Video Arraignment Room. At this time the inmate will stay within the Blue Lines.
Red Areas: Red painted areas are restricted areas for all inmates. Any inmates within the restricted areas will be charged with a Major Rule violation and will be disciplined accordingly. Do not cross the Red Lines.
1 - Hygiene kit for those incarcerated over 18 hours including a toothbrush, toothpaste, all in one shaving/shower/shampoo, comb, deodorant and toilet paper.
1 – Jail Uniform
1 – Pair of shower shoes and orange slip on shoes
2 – Pairs of underwear, undershirt, and socks (sport bras for females)
1 – Pair of orange shorts
1 – Towel and washcloth
1 – Blanket (2 during colder weather) and sheet
1 – Pillow, pillowcase, and mattress cover
In addition, you may have the following items in your possession:
2 – Library books (from the jail library)
2 – Magazines/ books (from publisher only)
Contact lenses (cleaner may be purchased from commissary)
Items purchased from commissary
Writing paper, pencil, and pen
10 photographs no more than 4” x 6” (Printed on plain 8.5”x11” paper acceptable, Polaroid’s not allowed)
20 Personal Letters (not over 30 days old)
Female inmates should request other personal hygiene items as needed.
Personal hygiene items in the “kit will not be reissued. Your first hygiene kit will be free any additional kits will be available for purchase. Indigent inmates will be afforded kits at no cost.
Hygiene items will be passed out once (1) a day after breakfast trays are collected. If you have money on your inmate accounts, the money for the item you requested will be deducted from your account.
Shower / Shampoo / Shave .38C
Paper – (5 sheets) .01C
Toilet Paper .40C
Facility staff shall reserve the right to restrict the possession and usage of any of the above items at any time at the sole discretion of staff.
Your cash account may be debited for any damage to facility-issued clothing, bedding, and linen or inmate handbook.
V INMATE MEDICAL CO-PAY
The following Medical Services will be
14 –Day Health Assessment
Follow-up Visit requested by Medical Staff
Medical Emergencies (As determined by Medical Staff)
Mental Health Screenings (Emergency Only)
3. The following Medical Services will require a Co-Payment:
Sick Call $ 7.00 Co-Payment
Dentist Visit $ 20.00 Co-Payment
Doctor Visit $ 15.00 Co-Payment
Prescription / Refills $ 5.00 Co-Payment
Over-the-Counter Meds $ .25 Co-Payment
4. Medical care will NEVER be refused to any inmate. Inmates who do not have money on their accounts will be seen by Medical Staff regardless of their ability to pay.
5. Inmates are responsible for Co-Payment even if funds are received after treatment has been provided, including Over-the-Counter Medications.
Emergencies: Supervisory Staff may authorize Visits on a case-by-case basis. These visits may be considered under such circumstances as:
a. Death in the family
b. Birth in the family
c. Other major family emergency
a. Inmates shall not call any witness or victim associated with their case or that of another inmate. Inmates will be subject to criminal prosecution for calling victims or witnesses. (Major Offense)
b. Inmates will not call any party who has refused to accept the collect calls or who has notified the facility they do not wish to be called by the inmate. (Major Offense)
c. Inmates will not participate in 3-way calling. Violation of this will result in the phone # called being blocked and unable to accept any calls from the jail.
8. During the admission (booking) process, you will be given the opportunity to place a reasonable number of collect phone calls to contact friends, family, employers, attorneys, etc., to arrange bond or let people know where you are. WE WILL NOT TAKE MESSAGES FOR YOU.
9. Communication with the courts is to be by letter or through your attorney. Corrections Staff are not authorized to place calls to the courts or attorneys on your behalf.
10. Telephone use is a privilege, which may be taken away from inmates who are locked down for disciplinary reasons.
11. Calling cards are available for purchase thru the commissary and daily supply sheets on weekdays. The facility is not responsible for loss or unauthorized use of the card.
12. All phones are recorded.
a. Inmate Request to Staff Form must be submitted to the Shift Supervisor for approval.
b. The televisions will be turned off during the time of daily headcounts, mealtimes, lockdowns and any other time deemed necessary by staff.
c. Inmate behavior is of a positive nature and deserving of the extended privilege.
d. Lockdown will still occur even though the TV’s are left on.
a. Secondary education (depending on severity of inmates’ charges)
b. One on one Bible Studies
a. Inmate Worker program
b. Work Release Program (court ordered)
4 Periodically, volunteers may come to the jail to assist inmates in several areas that will help them to live more successfully within the community. Eligible inmates will have the opportunity to participate in these programs and should make their interest known to the Corrections Officer or by submitting an Inmate Request to Staff Form.
1. Contraband is defined as any item which is not issued by the facility, purchased through commissary, received by subscription from a publishing house, medically prescribed, or issued/approved by an appropriate staff member.
2. Issued items will be considered contraband when found altered or in quantities that exceed authorized amounts.
3. Items that will always be considered as contraband include, but are not limited to, the following list:
b. Ammunition or explosives
c. Knives or tools not issued by staff
d. Hazardous or poisonous chemicals or gases
e. Narcotics/drugs or alcohol not prescribed by the medical staff
f. Unauthorized keys or lock-tampering devices
g. Items defined as contraband by state statutes, county resolutions, or departmental policy. Tobacco, tobacco products, matches, lighters or smoking paraphernalia
4. You are subject to the following searches:
h. Pat or frisk searches, which may be performed by an officer of either sex and at any time
i. Strip searches, which must be performed by an officer of the same sex as the inmate unless there is a life-threatening situation or evidence, might be destroyed.
j. Body cavity searches, which must be performed by medical personnel.
k. Cell searches or shakedowns, which may be conducted with or without you present.
If you or your room is searched and contraband is found, the contraband will be confiscated and you will be subject to disciplinary action and/or possible criminal prosecution.
a. Minor Violations. Minor violations shall include acts which do not constitute a present and immediate threat to the security of the facility, its staff, inmates, visitors, or the inmate who committed the violation (e.g., excessive noise, dirty clothing or living quarters, poor personal hygiene).
b. Major Violations. Major violations shall include persistent minor rule infractions. Major violations shall include acts which constitute violation of statutory law and/or violations which constitute a present and immediate threat to the security of the facility, its staff, inmates, visitors, or the inmate who committed the violation. Acts which constitute a violation of criminal law may be processed as a violation of inmate rules and regulations and referred for criminal prosecution.
c. Inmate Identification. The Inmate Identification Wristband that is placed on your Left Wrist will not be tampered with or removed. Any inmate guilty of this violation will receive an automatic ten (10) days Lockdown.
d. Privileges. Includes commissary, recreation/out of housing unit exercise, special events, programs, in cell books and newspapers, telephone, visitation , library and television.
e. Level I / Major Rule Violation
1.1 Violation of Federal Law
of the Criminal Code of the State of
1.3 Murder or attempted murder
1.5 Extortion, blackmail for protection, or bribing of an official or staff member
1.7 Attempted or planned escape
1.9 Possession of explosives or ammunition
1.10 Possession of a weapon , or unauthorized sharpened instrument
1.11 Possession of drugs or drug paraphernalia not authorized by medical staff
1.12 Assault to commit sex acts
1.13 Participation in riot, work strike or mutinous disturbance
1.14 Inciting to riot; conveying any inflammatory or mutinous communication by voice, writing, sign, symbol or gesture
1.15 Possession of escape paraphernalia
1.16 Traffic in drugs
1.17 Possession of stolen property
1.18 Bribery or attempted bribery of an official
1.19 Theft of property
1.20 Wearing a disguise or mask
1.21 Tampering with locking devices
1.22 Violation of a condition of work release
1.23 Counterfeiting of any government document, money or official paper
1.24 Giving information or statement to any facility personnel knowing that such information is false and intending that the staff shall act in reliance upon such information
1.26 Threat to another person
1.27 Engagement in sexual acts not involving threat of force / inappropriate contact
1.28 Misuse of authorized medication
1.29 Possession of money
1.30 Loan of property to others for profit
1.31 Possession of unauthorized county property
1.32 Possession of manufacture of unauthorized beverages
1.33 Possession of unauthorized negotiable such as credit cards or checks
1.34 Unauthorized absence form work or assignment not related to attempted escape
1.35 Being in an unauthorized area
1.36 Failure to cooperate with a facility count
1.37 Failure to comply with disciplinary procedures
1.38 Disobeying written or verbal order from staff
1.39 Willful destruction of county property
1.40 Breaking and entering another inmate’s room or property storage
1.41 Intoxication or consumption of intoxicants
1.42 Violation of visiting regulations
1.43 Refusal to work
1.44 Disorderly conduct
1.45 Presentation of false testimony to staff
1.46 Violation of mail or telephone regulations
1.47 Flagrant failure to follow safety or sanitary regulations
1.48 Possession of unauthorized clothing
1.49 Defacing county property
1.50 Misuse of county property
1.52 Use of telephone or mail to call or tamper with witnesses or victims
1.53 Answering to the name of another
1.54 Attempting to commit any of the above offenses or assisting others to commit any of the above acts
1.56 Possession of damaged county property
1.57 Any harassment, intimidation; demeaning, insulting or suggestive comments (verbal or written); unwanted gestures or unwanted physical contact; directed at any other person (staff, inmate, visitors, etc) based on race, sex, nationality, religion, disabilities
1.58 Commission of any 3 minor violations during the same incident or commission of 3 or more minor violations in a 10 day period will constitute a major violation.
1.59 Throwing any object or material at any person
1.60 Playing basketball in a physically defensive or offensive manner
1.61 Wristband violation – automatic 10 days lockdown
1.62 Possession of matches
1.63 Possession of tobacco products
1.64 Being under the influence of any unauthorized drug or alcohol
1.65 Stepping/ Walking outside Yellow Lines
1.66 Stepping/ Walking outside Blue Lines
The Hearing Officer may impose any combination of the following Major sanctions for each offense, if found guilty of offense:
1. Disciplinary detention for up to 10 days for each offense (30 day maximum per incident)
2. Placement in disciplinary segregation or maximum security cell
3. Loss of all privileges during the lockdown time
4. Reclassify to a higher custody level
5. Restitution if applicable
6. Transfer to another facility
b. Level II/Minor Rule Violation
2.1 Waste of food
2.2 Failure to maintain personal hygiene
2.3 Failure to maintain sanitary and orderly housing conditions
2.4 Use of obscene language
2.5 Bartering of commissary or other items
2.8 Failure to perform assigned tasks
2.9 Disorderly conduct
2.10 Abuse of telephone privileges
2.11 Verbal harassment including calling persons who have notified the facility they do not want to be called by you
2.12 Obstruction of cell view – loitering in front of windows
2.13 Yelling in the cell or dayroom
2.14 Unnecessary noise after lockdown
2.15 Unauthorized changing of the TV channel
2.16 Lying to a staff member
2.17 Tampering with facility equipment
2.18 Allowing another person in your cell
2.19 Present in a cell/bunk other than your own
2.20 Utilizing the intercom system to disrupt staff
2.21 Throwing any item not intended for recreation
2.22 Using recreational equipment for other than its intended purpose
2.23 Indecent exposure/failure to be fully clothed when outside your cell
2.24 Hanging an article in a prohibited area of the cell
2.25 Inappropriate conduct with a visitor
2.26 Passing or receiving notes under doors or other areas
2.27 Making excessive noise
2.28 Sitting on tables or chair backs
2.29 Not responding to your name
2.30 Mutilating or altering jail clothing or supplies
2.31 Possession of another inmate’s property or clothing
2.32 Possession of extra clothing or bedding
2.33 Violation of any other rules in this Handbook exclusive of those that meet the definition of a Major Offense
2.34 Loitering or standing on the mezzanine level walkway
2.35 Harassment or interfering with support staff functions such as nurses, maintenance and program personnel
2.39Communication with any inmate not in the same housing unit
2.40 Being within Restricted Area (Red painted area)
The penalty for an infraction of a Minor rule includes one or any combination of the following:
1. Verbal reprimand
2. Written reprimand
3. Loss of one or more privileges including visitation, commissary and recreations for up to 72 hours for each offense
4. Confinement to quarters for a maximum of 24 hours for each offense
5. Change in work or housing assignment
6. Restitution for damages
3) Discipline – Due Process for Major Violations
a) Your are entitled to the following rights when your are charged with a major rule violation:
i) To be informed in writing of the specific rule broken, date and place of the violation, and facts on which the charge is based.
ii) To request to have a disciplinary hearing allowing no less than 24 hours to prepare for appearance before an impartial Hearing Officer.
iii) To present evidence and be heard and to call (but not cross-examine) witnesses when doing so will not be unduly hazardous to institutional safety or correctional goals.
iv) If the issue is complex, there is a language barrier, or your or unable to effectively communicate due to a physical or mental disability, the Jail Administrator can assign a staff member or another inmate to assist you in presenting your case.
v) Provision of a written statement by the Hearing Officer as to evidence relied on and reasons for the disciplinary action/sanctions.
vi) To appeal the decision in writing to a higher authority
b) You may waive the hearing process.
4. Lockdown in Disciplinary Detention
This means that you will be locked in a solitary confinement cell for up to 10 days for each violation for 23 hours of each day. You will be provided with access to personal hygiene items daily and 1 hour outside the cell daily to shower and exercise. You will receive your three meals, mail and professional visits (attorney, clergy, etc.) and receive medical care as needed. All other privileges are suspended. Negative behavior results in negative consequences. Positive behavior will result in positive rewards.
The following procedure will be in effect in the event of any emergency that should occur in this jail.
IF YOU HAVE ANY QUESTIONS
REGARDING THIS DOCUMENT. PLEASE CONTACT
A STAFF MEMBER AT ANY TIME